1. Introduction
We are committed to safeguarding the privacy of our website visitors and service users.
This policy applies where we are acting as a data controller regarding the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
We will ask you to consent to our use of cookies under the terms of this policy when you first visit our website.
In this policy, “we", “us" and “our" refer to WARRIORBITS LIMITED. For more information about us, see Section 17.
In this privacy statement, we explain what we do with the data we obtain about you via https://myroomismyoffice.com. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:
- we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
- we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
- we first request your explicit consent to process your personal data in cases requiring your consent;
- we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
- we respect your right to access your personal data or have it corrected or deleted, at your request.
If you have any questions, or want to know exactly what data we keep of you, please contact us.
2. Purpose, data and retention period
2.1. Correspondence Data (Contact Form)
Data Collected
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Name
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Email address
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IP address
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Communication content and metadata
We process your correspondence data for the following purposes:
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To communicate with you and respond to your inquiries or requests.
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To provide you with our services related to your request.
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To prevent misuse of the contact form and ensure the security of our information technology systems.
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If necessary, for the establishment, exercise, or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
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If applicable, for obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice.
Legal Basis
The legal basis for processing your name, email address, IP address, communication content, and metadata is your consent, which you provide by checking the GDPR consent checkbox in the contact form before submitting your request. You have the right to withdraw your consent at any time by contacting us at stefan@myroomismyoffice.com, though this will not affect the lawfulness of processing based on consent before its withdrawal.
Retention Period
We retain your correspondence data only for the period necessary to fulfill the purposes outlined above, unless a longer retention period is required or permitted by law. For example, we may retain data to comply with legal obligations (e.g., mandatory data retention laws), respond to government orders, or protect against potential legal claims. Once the retention period expires, your data will be securely deleted or anonymized.
Data Subject Rights
Under GDPR, you have the right to access, correct, delete, or restrict the processing of your personal data. You may also object to processing or request data portability. To exercise these rights, please contact us at stefan@myroomismyoffice.com.
Third-Party Sharing
Your correspondence data may be shared with third-party service providers, such as our website hosting provider or security tools, to facilitate communication and protect our systems. We have Data Processing Agreements (DPAs) in place with these providers to ensure GDPR compliance.
2.1. Publication Data (Comment Section)
Data Collected
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Name
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Email address
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IP address
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Browser user agent string
Purpose
We process your publication data for the following purposes:
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To enable the publication and moderation of your comments on our website.
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To prevent and detect spam in the comment section.
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If necessary, for the establishment, exercise, or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
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If applicable, for obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice.
Legal Basis
The legal basis for processing your name, email address, IP address, and browser user agent string is your consent, which you provide by checking the GDPR consent checkbox in the comment form before submitting your comment. You have the right to withdraw your consent at any time by contacting us at stefan@myroomismyoffice.com, though this will not affect the lawfulness of processing based on consent before its withdrawal.
Data Retention
We retain your publication data for as long as your comment remains published on our website or until you request its deletion, unless we are required to retain it for legal or regulatory purposes.
Data Subject Rights
Third-Party Sharing
Your data may be shared with third-party services, such as our hosting provider or spam detection tools (e.g., Akismet or Gravatar), to facilitate comment publication and spam prevention. We have Data Processing Agreements (DPAs) in place with these providers to ensure GDPR compliance.
2.4 Usage Data (Google Analytics)
Data Collected
We may process data about how you use our website and services (“usage data”). This may include:
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Your IP address (anonymized before processing)
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Geographical location (derived from the anonymized IP)
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Browser type and version
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Operating system
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Referral source
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Length of visit, page views, and website navigation paths
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Timing, frequency, and patterns of your website use
How We Collect It
We use Google Analytics with the IP anonymization feature enabled to collect usage data. This ensures your IP address is truncated (e.g., the last octet is masked) within the EU/EEA before being sent to Google’s servers, preventing direct identification of individuals. Any personal data that could identify you is immediately excluded during collection.
Purpose
We process usage data to:
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Analyze website usage and performance to improve our content and services.
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Understand user behavior, such as navigation patterns and visit frequency, to enhance user experience.
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Ensure the security and functionality of our website.
Legal Basis
The legal basis for processing usage data is your consent, which you provide via the cookie consent banner displayed when you visit our website. You can withdraw your consent at any time by adjusting your preferences in the cookie settings or contacting us at [insert contact email]. Withdrawing consent will not affect the lawfulness of processing based on consent before its withdrawal.
Retention Period
We retain usage data for up to 26 months, as configured in Google Analytics, or until you withdraw consent, unless a longer retention period is required by law (e.g., for legal claims or regulatory obligations). After this period, data is automatically deleted or anonymized.
Third-Party Sharing
Usage data is processed by Google LLC, our analytics provider, which may transfer anonymized data to servers in the United States. Google complies with the EU-U.S. Data Privacy Framework (successor to the EU-U.S. Privacy Shield) to ensure GDPR-compliant data transfers. We have a Data Processing Agreement (DPA) with Google to safeguard your data. For more details, see Google’s Privacy Policy at https://policies.google.com/privacy.
Data Subject Rights
Under GDPR, you have the right to access, correct, delete, or restrict the processing of your personal data. You may also object to processing or request data portability. To exercise these rights or manage your consent preferences, please contact us at stefan@myroomismyoffice.com or use our cookie settings tool.
3. Providing your personal data to others
We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4. Cookies
To provide the best experiences, we and our partners use technologies like cookies to store and/or access device information.
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
Cookies may be either “persistent" cookies or “session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
Consenting to these technologies will allow us and our partners to process personal data such as browsing behaviour or unique IDs on this site. Not consenting or withdrawing consent, may adversely affect certain features and functions.
Functional cookies
Technical or functional cookies
Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. By placing functional cookies, we make it easier for you to visit our website.
The use of strictly necessary cookies on our website is possible without your consent. For this reason, strictly necessary cookies cannot be activated or deactivated individually. However, you can generally deactivate cookies in your browser at any time (see below).
The legal basis for the temporary storage of the data is Article 6(1)(f) GDPR.
Analytical cookies
We use analytical cookies to optimize the website experience for our users. With analytical cookies, we get insights in the usage of our website. We ask your permission to place analytical cookies.
IAB Europe Transparency & Consent Framework
Warriorbits Limited participates in the IAB Europe Transparency & Consent Framework and complies with its Specifications and Policies. It uses the Consent Management Platform with the identification number 332.
We have concluded a data Processing Agreement with Google.
Google may not use the data for any other Google services.
The inclusion of full IP addresses is blocked by us.
How to Manage Cookies
Please consult our Cookie Policy for more information about the type of cookies and tracking technologies we use on this Website and how to accept and reject them.
5. Who else can access your personal data?
We only work with Processing partners who are able to ensure an adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so.
We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to either make providing the service to you possible or for all the reasons outlined in section 3.
Our current processing partners are:
Knownhost LLC
- County: United States
- Purpose: Our hosting facility is considered a processor in regards to your personal data.
- Data collected: Knownhost LLC has no control over how the data is acquired, stored, or processed. Besides, it will never copy or use data for any purpose.
- Legal basis: Article 6 (1)(f) GDPR.
6. International transfers of your personal data
In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
The hosting facilities for our website are situated in the United States. The European Commission has made an “adequacy decision" with respect to the data protection laws of the United States. Transfers to the United States will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.
You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
7. Retaining and deleting personal data
This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
We will retain your personal data as follows:
(a) Any personal information received by My Room is My Office will be retained for a minimum period of 1 month following the date the data was received, and for a maximum period of 2 years following the date the data was received.
In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on the following criteria:
A maximum of 2 years for any personal information received by My Room is My Office will be determined based on the purposes of usability of data and the purpose of retaining the data.
Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
8. Security of personal data
We will take appropriate technical and organizational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.
We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data (such as HTTPS). We use anonymizing and pseudonymizing where suitable. We monitor our systems for possible vulnerabilities and attacks.
We will store all your personal data on secure servers.
Even though we try our best, we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur.
9. Amendments
We may update this policy from time to time by publishing a new version on our website.
You should check this page occasionally to ensure you are happy with any changes to this policy.
We may notify you of changes to this policy by email.
10. Your rights
In Section 9, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
9.1 Your principal rights under the data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
9.2 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned, and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
9.3 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
9.4 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
9.5 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
9.6 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
9.7 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
9.8 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
9.9 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
9.10 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
9.11 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
9.12 You may exercise any of your rights in relation to your personal data by sending an email to stefan@myoomismyoffice.com.
11. Third party websites
10.1 Our website includes hyperlinks to, and details of, third party websites.
10.2 These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
10.3 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
12. Personal data of children
Our website and services are targeted at persons over the age of 18.
If we have reason to believe that we hold personal data of a person under that age in our databases, we will delete that personal data.
13. Data Protection Authority – Contact Information
The local supervisory data protection authority in the UK is the ICO. (Information Commissioner’s Office).
Website: https://ico.org.uk
Email:
scotland@ico.org.uk (Scotland)
wales@ico.org.uk (Wales)
ni@ico.org.uk (Northern Ireland)
Phone:
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Fax: 01625 524 510
14. Our details
This website is owned and operated by WARRIORBITS LIMITED.
We are registered in England under registration number 11365116, and our registered office is at:
71-75, Shelton Street
Covent Garden
London
WC2H 9JQ
ENGLAND
You can contact us:
(a) using our website contact form; or
(b) by email, using stefan@myroomismyoffice.com